San Juan Board of Cooperative Educational Services

Durango Office

701 Camino del Rio, Suite 221

Durango, Colorado  81301

970-247-3261

Cortez Office

2003 Industrial Park Rd.

Cortez, CO 81321

970-247-3261

JOB DESCRIPTION

TITLE:   Exceptional Student Services Administrative Assistant  

LENGTH OF POSITION: Full Time 210-215 day contract

SALARY:  Salary Schedule

QUALIFICATIONS:

• General office experience
• Ability to communicate effectively, both verbally and in writing
• Ability to independently make decisions, organize time and meet deadlines
• Highly developed skills in the use of standard computer software packages, including word processing, databases,  spreadsheets, and Google platform
• Ability to handle daily matters of a confidential nature and process confidential student data
• Ability to manage multiple responsibilities at once

Job Goal:  

1. To perform administrative office responsibilities and assist with daily exceptional student services departmental operations, under the direction of the Executive Director/Director of Exceptional Student Services
2. Work with the admin office team to maintain data integrity
3. Adhere to San Juan BOCES policies and administrative procedures
4. Work cooperatively as an integral member of IEP and school teams.
5. Uphold confidentiality regarding student data and records
6. Participate in professional development as needed

PERFORMANCE RESPONSIBILITIES:  

1. Work cooperatively with the Special Education Administrative office team, as well as the Child Find and Preschool teams.
2. Provide support for school-based IEP teams and evaluation teams.
3. Regularly communicate with families and community entities.
4. Maintain organization and tracking of IEP referral process, including assistance with scheduling
5. Student data entry- keep records current and up to date in a variety of student tracking tools and databases. 
6. Records management, including requesting and sending student data and IEP records.
7. Work with school teams and BOCES staff to track IEP meetings and send finalized paperwork to families.
8. Assistance with sending, receiving, and processing paperwork for the Child Find department.
9. Assist Exceptional Student Services support staff in the implementation of procedures to ensure adherence to legally mandated confidentiality regarding exceptional student records.
10. Assist the Exceptional Student Services support and licensed staff with records management and access systems for all special education records and documentation.
11. General office duties as needed.

For more information, please contact: 

Cherrie Brock, Human Resources Manager 

cbrock@sjboces.org